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DYC Hurricane Checklist
4 May 2018
DRAFT

When the DYC Dock SOP Dock Hazardous Conditions section is activated the following checklists will be completed to insure DYC facilities are properly secured and reactivated. The base going to Hurricane Condition 3 (destructive weather within 48 hours) requires clearing the dock. This must be accomplished before the base closes entry to emergency personnel only so members must be prompt in removing boats from facility. There may be other non-hurricane events that will also require dock closure.

Actions to go to Hazardous Conditions:

Pre-staging notification.

This stage occurs first to notify members and insure assistance for general membership will be available. This stage should occur when base goes to Hurricane Condition 4.

  1. Base Emergency Management Officer (EMO) 540-653-1726 of beginning phase for hazardous conditions.
  2. On-call power boats for ferrying of boaters who move boats to anchorage.
  3. On-call personnel for moving exposed equipment.
  4. Email general notice of hazardous conditions that may require clearing of dock.
  5. Update club phone message to:

    The Date and time is: XXXXX. Dahlgren Yacht Club is now in the preparation stage of Hazardous Conditions Operations. Please monitor weather conditions and base status and insure that your boat is prepared.

Evacuation of facility

If conditions deteriorate or Base goes to Hurricane Condition 3 call necessary support personnel and notify slip and locker holders. Implement the following steps before base goes to Hurricane Condition 2:

  1. move exposed equipment to higher ground and secure:
    1. Equipment trailer.
    2. Tables and benches.
    3. Dumpster. Waste Management or base forklift.
    4. DYC storage trailer and RC storage container.
    5. Sea Hunt and Grumman boats.
    6. Ramp hoses and all hoses on dock.
    7. All power cords on dock.
    8. Stage sand bags for blocking dock house doors.
    9. Update club phone message to:

      The Date and time is: XXXXX. Dahlgren Yacht Club is now in the preparation stage of Hazardous Conditions Operations. We are securing exposed equipment. Please monitor weather conditions and base status and insure that your boat is prepared.

  2. Empty lower shelves of DYC lockers, all tools and electrical cables moved. Member lockers should be emptied of contents to allow later cleanup and drying out of locker room.
  3. Move Boats and floating docks:
    1. Notify EMO of next phase of preparations and that personnel will be coming to DYC for hazardous conditions operations.
    2. Update club phone message to:

      The Date and time is: XXXXX. Dahlgren Yacht Club is now in Hazardous Conditions Operations. We are securing exposed equipment. All boats and equipment must be immediately removed from DYC facilities in accordance with the SOP.

    3. Call and email on-call ferry power boats.
    4. Call and email owners to clear dock, dry slips, and daysail racks.
    5. Cellular text message to those who have requested it: DYC evacuate now.
    6. Open ramp and secure dock gate open.
    7. Sand bag club house.
    8. Remove floating docks in accordance with SOP except store docks on grass in overflow area with docks tied to tree.
    9. Assist boaters in leaving dock.
    10. help retrieve ferry boats.
  4. Before dock is awash:
    1. shut down power to dock.
    2. Shut off water to dock.
  5. After dock is awash:
    1. Close and secure dock. NO non-emergency personnel will be allowed on dock while it closed! This means only Fire Department personnel have access!
    2. Call EMO and notify of closure.
    3. Update club phone message to:

      The Date and time is: XXXXX. Dahlgren Yacht Club is now in Hazardous Conditions Operations. DYC facilities are closed to all non-emergency personnel.

    4. Post notice of closure on roadway entry to DYC.
    5. Email to all members of closure.
    6. Monitor DYC facilities and keep EMO apprised of situation as necessary.

Actions to Return to normal/limited operations

When conditions have returned to an acceptable level and return to “normal or limited operations” is warranted:

  1. Notify EMO 540-653-1726 of intent to return to normal or limited operations and to bring the boats back to the dock.
  2. Inspect the dock for damage and determine if it is safe for boats to return:
    1. Loose/broken boards.
    2. Pilings.
    3. Stringers.
    4. Finger piers.
    5. Debris in water that may damage boats.
    6. Electrical lines and outlets.
  3. Take action to repair damage or otherwise determine how to use facilities at a limited capability.
  4. Inspect and take action to return parking, dry slips and daysail racks to normal or limited capability.
  5. Launch floating docks in accordance with SOP.
  6. Return Sea Hunt and Grumman boats.
  7. Return Storage Trailer and RC storage container.
  8. Inspect clubhouse for damage.
    1. Secure sandbags.
    2. Clear water from building.
    3. Sterilize building floors with bleach.
    4. Sterilize ice machine if water rose to bottom of ice machine.
    5. Check electrical circuits for water damage.
  9. Notify EMO 540-653-1726 of start to return to normal or limited operations.
  10. Update club phone message to:

    The Date and time is: XXXXX. Dahlgren Yacht Club has ended Hazardous Conditions Operations and is open with limited capability.

    OR

    Dahlgren Yacht Club is open as usual.

  11. Call on-call ferry boats for duty.
  12. As capabilities allow, call & email all boat owners to return boats to slips.
  13. After boats have returned, notify EMO of return to normal or limited operations.
  14. Prepare report of operations, damage, and status for EMO and BOG.

Prior Instructions

This procedure supersedes all previous DYC instructions concerning operation of the this portion of the DYC facilities.